Once construction is finished, is your office really ready to move into? There's a whole process of preparation and inspection required before you can actually start using the space. An office is shared by many people, so finish strong with one last round of careful preparation and inspection to complete a successful onboarding into your new office.

If office interiors feel overwhelming as a PM, start from Part 1 of our <Office Design Guide>!

👉 ① See how to write an RFP

A completion checklist for a thorough finish

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1\. Electrical

□ Are the switches and outlets in the same positions as the construction drawings?

□ Do all the switches and outlets work without any issues?

2\. Furniture

□ Does the furniture quantity match the drawings?

□ Are there any scratches on the custom-built furniture?

3\. Flooring

□ Is the flooring level? Are there any sections lifting up?

💡 Lifting flooring is something to check in advance, not a defect. Flooring is a type of construction heavily affected by the original condition of the site. Office buildings in particular often use an 'Access Floor (raised floor)', which makes lifting more likely to occur. Even with a concrete floor, if the existing condition is poor, a 'self-leveling' process is needed.

4\. Electronic Equipment

□ Have you been briefed on how to operate the electronic equipment, such as monitors, beam projectors, and heating and cooling units?

Two meetings you need after completion

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1\. Interior Completion Meeting (w/ the interior firm's site manager)

This is where the office PM walks the completed site together with the site manager to check the quality of the finishing. It's necessary for thoroughly checking the final completion status.

2\. Facilities Completion Meeting (w/ the building's disaster prevention office)

For large buildings, once construction is finished, the inspection of facilities such as electrical, fire safety, and equipment systems is carried out together with the building's disaster prevention office. It's an essential procedure for securing the safety of the entire building's systems. However, the office PM doesn't need to take part directly! Just confirm with the interior company that it has been completed.

Provided by SPACEBASE

A standard inspection checklist recommended by office experts

If you're still not quite sure whether construction went well or whether the office is ready to move into, here's a resource you can refer to. Take a look for yourself at the standard inspection checklist that SPACEBASE uses for post-completion management. With clear standards like a standard inspection checklist, you can run a final inspection of the construction results 'thoroughly, without missing a single item'.

👉🏻 Download the SPACEBASE standard inspection checklist for free (Click)

Tips for choosing an interior company for a clean office move-in

Between completion and move-in, many vendors and workers pass through the site. During this period, problems like the following can occur.

❌ Scratches on finishing materials With many people coming and going, scratches can appear on finishing materials that are already complete.❌ A lot of waste generated Up until move-in, new waste such as boxes and packaging materials can be generated.

To prevent this in advance, `it's best to find an interior company that handles every process in one place. `If you entrust all processes, including equipment and furniture, to the interior company, managing scratches and disposing of waste after completion becomes far easier.

So how do you find an interior company that 'wraps everything up cleanly all the way to move-in'?

TIP 1. A company that has a standard inspection checklist is a good sign. For example, SPACEBASE handles everything after completion based on its own custom-made standard inspection checklist. This helps you move into your office without a hitch.

TIP 2. With a defect performance bond, you can rest assured all the way through defect management. SPACEBASE holds an interior architecture license, so it can issue a defect performance bond. By working with an interior company that handles even defects this carefully, we hope you can carry out your office project with peace of mind.

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To minimize the gap in work caused by office construction, there's still plenty to do even after construction is finished. Today, in the final installment of the [Office Design Guide] series, we walked you through the final inspection list for after completion. If the inspection process still feels difficult, we recommend finding an interior company that reviews and handles every process all the way to move-in. SPACEBASE's office experts carefully check the difficult parts together with the office PM and guide you kindly through them.

Even a difficult, complex office completion process can be finished without a hitch if you follow the guide step by step. We hope the guide we've introduced across all five installments helps you complete a successful office project.

🔗 Browse all the Office Design Guides

👉 ① See how to write an RFP

👉 ② See the 6 ways to choose an interior company

👉 ③ See how to get good quotes & the importance of the 'site briefing'

👉 ④ See how to prepare your PT & manage the construction schedule

🔗 Feeling unsure about preparing a headquarters relocation or office design project?

👉 Consult with SPACEBASE, which looks after everything down to the move-in